Privacy Policy

Last updated: 17 October 2022

This privacy policy explains what kind of data we collect, what we use this data for and what your rights are. The terms used in this privacy policy for example "personal data" or "third party" are defined in Art. 4 of the General Data Protection Regulation (GDPR):

Purpose of processing

We use the data for provision, maintenance, security and improvement of services, for the analysis of user behaviour and development of new services, and to protect Open Knowledge Maps and our users. We also use the data to fulfil the purpose of our association (for more info seeour Legal Notice:


Open Knowledge Maps - Verein zur Förderung der Sichtbarkeit wissenschaftlichen Wissens
Gumpendorfer Straße 16/1/8, 1060 Vienna, Austria
Registration number (ZVR): 859648888
Please find further details in our Legal Notice:

If you have any question about our privacy policy, or data protection at Open Knowledge Maps in general, please send an email to

Collection and storage of general data and information

Every visit to our website general data is automatically collected and stored in a log file. The following information is being recorded:

This information is technically necessary in order to display the content of our website and services correctly and is imperative when you use the internet. The data is collected to:

The processing of this information is based on our legitimate interest in the purposes for data collection mentioned above. We are not using this data to identify you personally. The recipient of the data is only the responsible office. The information is used for example to fix errors, to detect hacker attacks or for legitimate investigations of government bodies.

Access logs are deleted after 30 days in case of regular access behaviour. Access data for debugging ("error logs") are deleted after 90 days, security-relevant access data ("security logs") are deleted after 180 days. Access data is only collected in an error log in case an error occurs. Access data is only collected in a security log in case when an improper use of our website is suspected.

Additional personal information

Additional personal information are only stored if they are provided by you. This includes data like name, address, and e-mail address in the case you make a donation and require a receipt from us.

Collection and storage of Personally Identifiable Information

"Personally Identifiable Information" means any information that can be used to identify an individual, including, but not limited to, a first and last name, an email address or other contact information, whether at work or at home.

Encrypted connection

We use an encrypted connection to establish a connection between your browser and our website & web services. An encrypted connection ensures that the data you send via our web services (e.g. search terms you type into our search field on cannot be recognized by third parties.

If you use your email software to send us a message, please be aware that the message you send is not encrypted by default. If you want to send us personal information via email, we advise you to always encrypt your messages beforehand. Please see the section "Email communication with us" for more information.

Collaboration with Data Processors and Third Parties

We use Google Drive, a file sharing service, of the company Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) for our website and web services. For more information please see "Use of Google Drive" further down.

In addition, we use the GDPR-compliant service MailChimp, a marketing automation service provided by The Rocket Science Group, LLC (675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA). For more information please see "Newsletter" further down.

We use the GDPR-compliant service, a web annotation service provided by HYPOTHES IS PROJECT ( 2261 Market Street 632, San Francisco, CA, 94114 United States of America ). For more information please see “Social Plugins” further down.

The processing of donations is handled by PayPal, a payments processor of PayPal Inc. (which is a parent company of PayPal (Europe) S.à r.l. et Cie, S.C.A.) located in California, USA. For more information about the data collected please see

Apart from the aforementioned data processors, we do not transfer your data to any other third parties.

Email communications with us

If you click on our dedicated contact buttons: or any other contact buttons ("pre-register via email", email icon) your email software will be activated and invites you to send your comments to a specific functional mailbox. When you send such a message, your personal data is collected only to the extent necessary to reply. If you use your email software to send us a message, please be aware that the message you send is not encrypted by default. If you want to send us personal information via email we advise you to always encrypt your messages beforehand.

We will not forward your email or the data included in your email to any third parties without your consent.

If you have any questions about the processing of your e-mail and related personal data, do not hesitate to include them in your message.

Social Plug-ins

We use the webservices from the "HYPOTHES.IS PROJECT", a web annotation project to allow you to view and submit annotations to PDF articles of papers that are included in your Open Knowledge Maps map. If you are logged into one of the services, the provider can directly assign the visit to our website to your profile with this provider (see section “Cookies”). By integrating the web annotation service, the provider gains knowledge that your browser has accessed the corresponding page of our website and the corresponding paper/article, even if you do not have a profile with the provider or are not logged in at the time. This data (including your IP address) is transmitted by your browser directly to

Open Knowledge Maps has no influence on the parameters of the data that lifts out during the use of the annotation service. has a privacy policy page showing in detail their privacy policy. It can be viewed at: You would need to log out of this provider’s services if you want to prevent it from directly associating the data collected through our website with your profile in that service. You can completely prevent the loading of the website elements with browser add-ons.


We use the video webhosting service Vimeo, a platform for online video sharing and related services of the company Vimeo Inc. (555 West 18th Street, New York, New York 10011, USA). When you visit a page on our website that contains a Vimeo video, data is transferred to Vimeo and stored and analysed by Vimeo. This also applies if you are not logged in to Vimeo when you visit our website or do not have a Vimeo account. If you have a Vimeo account and are logged in, this data is associated with your personal account.

Open Knowledge Maps has no influence on the parameters of the data that Vimeo collects. For more information which data Vimeo collects and how this data is used, please refer to You would need to log out of this provider’s services if you want to prevent it from directly associating the data collected through our website with your profile in that service. You can completely prevent the loading of the website elements with browser add-ons.

How to deactivate social plug-ins

You can completely prevent the loading of the website elements with browser add-ons.

Links to third party websites and services

Open Knowledge Maps is not responsible for the contents of websites that are maintained by third parties and therefore waives its liability for any links from this website to other websites. When you leave our website the privacy policies of that other website apply.

Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

Use of Google Drive

We use Google Drive, a service provided by Google LLC (1600 Amphitheater Parkway, Mountain View, CA 94043, USA), to share training material and other documents. Accessing documents on Google Drive may take place without registration, information about your Browser and IP address is still available to Google. If you have a Google Drive account and are logged in, the access can be associated with your account. To prevent this, you need to log out of your Google Drive account.

Google's privacy policy can be found here:

More details about Google Drive can be found here:


To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies?

We use cookies on our website to

The cookies for the purposes mentioned above are not used to personally identify you. These cookies are stored permanently and are not used for any other purpose.

The web annotation service provided by (see also "Social Plugins") also uses cookies. Open Knowledge Maps does not have access to this data and does not process it. reports to use cookies in the following way: “The primary purpose of a cookie is to tell the web server that you have previously visited a specific page. For example, if you personalize login to our services, a cookie tracks your session to various parts of the site.”

You can find out more in the cookies section of the privacy policy here:


Our website uses Matomo, a web analysis service which uses cookies (text files that are stored on your computer and allow us to analyse the use of our website). For this purpose, the usage information generated by the cookie (including your truncated IP address) is transferred to our server and stored for the purpose of analysing the use of our website, which in turn allows us to optimise the website accordingly. In this process, your IP address is anonymised immediately in order to ensure your anonymity as a user. The site usage information generated by the cookie is not passed on to third parties. You can block the use of cookies in your browser settings; however, you may not be able to use all of the functions offered on this website as a result.

If you do not consent to the storage and analysis of data on your visit to our website, you can block these actions at any time by clicking below. In such a case, an opt-out cookie will be stored on your device, meaning that Piwik will not collect session data from your visit.

Note: If you delete your cookies, your opt-out cookie will also be deleted, meaning that you will have to reactivate the cookie for your next visit to the site.

How to control cookies

You can control and/or delete cookies as you wish – for details, see You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work as expected.


If you subscribe to our newsletter you submit your personal data (email and name) and you give us permission to contact you via email. We use the data provided to send you periodic updates on our services and other news concerning our organization Open Knowledge Maps via email.

You can unsubscribe at any time by clicking on a dedicated link in the newsletter, in which case we will also delete your data.

You can also view and update your data by clicking on a dedicated link in the newsletter.

We use a GDPR-compliant service such as MailChimp to manage your data, to send out emails and to conduct statistical analysis of our newsletter use. MailChimp is a marketing automation service provided by The Rocket Science Group, LLC 675 Ponce de Leon Ave NE Suite 5000 Atlanta, GA 30308 USA By signing up for our newsletter you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms:

Rights of the data subject - right of access, rectification, blocking, erasure, right to object

You have the right to obtain from us free information about your personal data stored at any time. You also have the right to rectification, blocking and, with the exception of legally mandated data storage. Please contact us if you want to exercise these right. You can find the contact data above in the section "Controller".

To fulfil your right to blocking of data, we need to store these data in a blocking file. You can demand erasure of data, unless data archival is not legally mandated. If data storage is legally mandated, we will block your data, if this is your wish. You can submit changes or a revocation of a granted consent, with effect for the future.

By contacting us using the contact data under "Processor", you can exercise the following rights at any time:

You can submit a complaint to the competent regulators at any time.

Changes to our privacy policy

Our privacy policy is subject to change. We will adapt our privacy policy in order to comply with current legal requirements or to notify you of changes to our services. If you revisit our website make sure to read the changes to our privacy policy.